Last Updated: 10 November 2021
Talenthouse IP LLC, a company registered in the United States under company number 6268714 and whose registered office is 827 Santa Barbara Dr., Farmington, NM, 87401, USA (“Talenthouse”, “we”, “us” or “our” in this policy), together with its group companies, operates the Talenthouse Media Foundry Platform available at the site [mediafoundry.talenthouse.com] and all iterations of the Talenthouse Media Foundry Platform (including, where available, the mobile and tablet apps) (together “Services”). The Talenthouse Media Foundry Platform is a collaboration platform for a community of game developers, art directors, technologists, financiers and members of all other disciplines associated with the advancement of new game concepts.
- Creators and Artists to use our Platform to submit creative works
- Game Developers and Agencies to to find and accept creative works
- Game Lovers to to see artwork and follow Creators from around the world
- What information we may collect about you;
- How we will use information we collect about you;Whether we will disclose your details to anyone else; and
- Your choices and rights regarding the personal information you have provided to us.
- The Services may contain hyperlinks to services owned and operated by third parties.
These third party services may have their own privacy policies and we recommend that you review them. They will govern the use of personal information that you submit or which is collected by cookies and other tracking technologies whilst using these services. We do not accept any responsibility or liability for the privacy practices of such third party services and your use of these is at your own risk.
INFORMATION WE MAY COLLECT ABOUT YOU
We collect and process the following information which may include your personal data.
WHEN YOU SIGN UP TO OUR NEWSLETTER
When you sign up to our Newsletter on our website, we will collect your email address.
WHEN YOU CONTACT US OR USE THE SUPPORT SERVICE
We provide our support services via our website and by email. Such information may include:First Name and Last NameEmail address with which you have signed up to your Platform accountThe element of the Services causing an issue for you A description and / or screenshots of the issue you are experiencingContent files, where relevantIf you don’t provide this information, we may not be able to help.
Where you are a Creator/Artist using our Platform
You may give us information about you by filling in forms when setting up your Creator account with us. Such information may include:First and last nameEmail addressCity/state and countryMonth and year of birthCreative InterestsGender (optional)Pronoun (optional)On your profile page, you may provide additional voluntary information that is made visible on your profile to other users (being other Creators, Games Developers & Agencies and Games Lovers). This may include:Profile pictureSocial media channel linksPersonal websiteUpload your existing workIf you are selected by a Games Developer or Agency as a Selected Creator, or a finalist in a competition (i.e. Brief), we collect and store the following additional personal information:Photo ID (driving license or passport)Postal addressBank account details for payment processingSigned agreements or rights releases
WHERE YOU ARE A GAMES DEVELOPER/AGENCY USING OUR PLATFORM
You may give us information about you by filling in forms when setting up your Games Developer/Agency account with us. Such information may include:First and last nameEmail addressJob title and companyCity/state and countryDate of birthGenderCreative interests
WHERE YOU ARE A GAMES LOVER USING OUR PLATFORM
You may give us information about you by filling in forms when setting up your Games Lover account with us. Such information may include:First and last nameEmail addressCity/state and countryMonth and year of birthGender (optional)Pronoun (optional)
WHERE YOU USE COMMENT FUNCTIONALITY ON OUR SERVICES OR INTERACT WITH OTHER USERS
You may give us information about you by using the comment functionality or otherwise interacting with other users of the Services. The information you provide in this respect is entirely up to you. Please do not share personal data about third parties or any sensitive personal data about yourself.
INFORMATION COLLECTED FOR THE PURPOSES OF ANALYTICS
INFORMATION COLLECTED IN RELATION TO SOCIAL MEDIA CHANNELS
If you post or upload any content about our Services on Facebook, Twitter, Instagram or Twitter, this will be under these social media platform's respective privacy policies which can be found at on their websites.
Where you follow us or interact with our content, we may be able to see personal information from your social media profile (depending on your social media privacy settings), including:Name (and/or your social media unique user name);Email and/or postal address;Location;Telephone number(s);IP or MAC address;Gender and/or age;Correspondence with us through those channels; andGeneral interests and preferences (e.g. Likes, Follows, Shares, Posts)
WHY WE COLLECT INFORMATION ABOUT YOUTO SEND YOU OUR EMAIL MARKETING
We may process your name and email address for our mailing list in the following way:Consent-based mailing lists: We may process your data to keep you updated with information on news, offers, and updates about us. We rely upon your consent in order for us to undertake this data processing activity. You can revoke your consent at any time. Please let us know by clicking unsubscribe at the bottom of any marketing email that you receive.‘Soft opt-in’ or B2B mailing lists: In some instances (such as with our existing UK customers) the law may permit us to process your personal information in order to send information to you by email that we think is of interest for you and/or your business on the basis of our legitimate interests, being our legitimate interest to promote our business. If you would like to be removed from that list please let us know by clicking unsubscribe at the bottom of any marketing email that you receive.
To provide our Services to you
We may use and retain your personal data where necessary to perform the contract we are about to enter into or have entered into with you, such as to:Provide our websiteRegister you as a new userManage accountsAdminister briefsIdentify relevant and available creators for private briefsFulfill any awards to selected and commissioned CreatorsDeliver our Services to you or to ensure that the Services function properly and deliver the features promised.
TO OFFER A FUNCTIONALITY TO INTERACT WITH OTHER USERS
TO FULFILL OUR ANTI-MONEY-LAUNDERING OBLIGATIONS
We may request specific information from you to help us confirm your identity under the Know Your Customer (AML Regulations), to verify your identity prior to paying financial incentives to Selected Creators / Finalists or those providing commissioned work under the AML Regulations. We will process information about you in this way to comply with our legal obligations.
TO HELP US IMPROVE THE SERVICES AND FIX ANY PROBLEMS
TO RESPOND TO YOUR ENQUIRIES AND REQUESTS FOR SUPPORT
We may process information so that we are able to properly respond to your enquiries and support requests. This processing is necessary for us to pursue our legitimate interests of (i) ensuring that our Services function properly so that you and other users have the best support and experience; (ii) improving the quality of our Services; and (iii) identifying and correcting any bugs.
TO PREVENT FRAUD AND ILLEGAL ACTIVITY
YOUR RIGHTS IN RELATION TO PERSONAL DATA WHICH WE PROCESS RELATING TO YOU
You have the following rights over the way we process personal data relating to you, as set out in the table below. We aim to comply without undue delay, and within one month at the latest. To make a request, please let us know by sending an email to email@example.com.
Ask for a copy of data we are processing about you and have inaccuracies corrected
You have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected. We will use reasonable efforts to the extent required by law to supply, correct or delete personal information held about you on our files (and with any third parties to whom it has been disclosed to).
OBJECT TO US PROCESSING DATA ABOUT YOU
You can ask us to restrict, stop processing, or to delete your personal data if:you consented to our processing the personal data, and have withdrawn that consent;we no longer need to process that personal data for the reason it was collected;we are processing that personal data because it is in the public interest or it is in order to pursue a legitimate interest of ours or of a third party, you don’t agree with that processing, and there is no overriding legitimate interest for us to continue processing it;the personal data was unlawfully processed;you need the personal data to be deleted in order to comply with legal obligations;the personal data is processed in relation to the offer of a service to a child.
OBTAIN A MACHINE READABLE COPY OF YOUR PERSONAL DATA, WHICH YOU CAN USE WITH ANOTHER SERVICE PROVIDER
If we are processing data in order to perform our obligations to you, or because you consented, or if that processing is carried out by automated means, we will help you to move, copy or transfer your personal data to other IT systems.If you request, we will supply you with the relevant personal data in a commonly used, machine-readable and interoperable format. Where it is technically feasible, you can ask us to send this information directly to another IT system provider if you prefer.
MAKE A COMPLAINT TO A SUPERVISORY AUTHORITY
If you are unhappy with the way we are processing your personal data, please let us know by contacting us via the support services.If you do not agree with the way we have processed your data or responded to your concerns, an alternative is to submit a complaint to a Data Protection Supervisory Authority. We are registered with the UK regulator, the Information Commissioners Office (ICO).
We will retain your data for no longer than is necessary and in any event no longer than 7 years from the date of last use. In these limited circumstances we may retain your information after your relationship with us has ended. For example, we may need to take into consideration any regulations that we must fulfill, such as for auditing purposes or for legitimate business purposes.
We will take all reasonable technical and organisational precautions to prevent the loss misuse or alteration of your personal information.
Please be aware that, although we endeavour to provide reasonable security for information we process and maintain, no security system can prevent all potential security breaches.
INTERNATIONAL DATA TRANSFERS
Our servers are located in the United States. The entities within our group may receive your data, and it will be transferred outside of the European Union and the UK within our group and to our providers who deliver services to us. Where we transfer your information outside of the UK and/or EEA, we will have agreements in place with the recipient which include (where necessary) standard data protection clauses adopted by a data protection regulator and/or approved by the European Commission to ensure that appropriate safeguards are in place to protect your personal data. If you would like to find out more about these safeguards, please let us know by writing to firstname.lastname@example.org.
All questions, comments or enquiries should be directed to us at email@example.com